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Administrative Assistant - Police Department

Nature of Work:

This is responsible and varied clerical and confidential secretarial work in serving as receptionist and clerical assistant to the Police Chief.

Employee of this class is responsible for the general clerical operations of the Police Department. Work involves considerable contact with the public and other law enforcement agencies, requiring a familiarity with the organizational and operational characteristics of the department. Work is normally carried out in accordance with only general instructions and is subject to occasional review of methods and results.

Essential Duties and Responsibilities:

Examples of Work (Illustrative Only):

Receives calls and callers; ascertains the nature of the inquiry or complaint, secures necessary information, and takes appropriate action; or refers to proper police officials for answer or action.

Prepares standard reports from records and types correspondence, directives, reports and other general technical materials for the Police Chief.

Sorts, processes and files correspondence and other materials.

Keeps and maintains departmental accounting, personnel, payroll and related records; and prepares reports on same for various Town Officials.

Processes and records weapon permits and other permits issued by police department.

Prepares standard letters and replies for Chief and other departmental staff.

Takes transcription of testimony and other situations as required.

Dispatcher for the department during business hours.

Maintains all departmental supplies.

Other duties as assigned.

Requirements of Work:

Considerable knowledge of business English, grammatical construction, spelling, punctuation, arithmetic, and possession of an excellent vocabulary.

Considerable knowledge of modern office practices, procedures, and equipment.

Ability to rapidly acquire considerable knowledge of administrative operational and procedural regulations and practices of the Police Department.

Ability and initiative to use resourcefulness and tact in meeting new problems.

Ability to deal courteously with the public and to establish and maintain effective work relationships with other employees and the public.

Prepare and send court documents for criminal arraignments.

Ability to keep varied records to assemble and organize data, and to prepare standard reports from such records.

Ability to work independently and to carry out assignments.

Considerable knowledge of the Dispatcher's duties and ability to perform those duties when required.

Training and Experience Required:

Experience in secretarial work involving contact with the public, graduation from high school including or supplemented by courses in other commercial subjects; or any combination of experience and training.

Must pass a criminal background check.

Applicants, please submit resume, letter of interest, and 3 references to the Town Manager.